Conferences Fees

1. The National Mint and Stamp Factory – Royal Mint (Fabrica Nacional de Moneda y Timbre-Real Casa de la Moneda), State-Owned Public Enterprise and In-House Provider (hereinafter, “FNMT-RCM”), will organise the Mint Directors Conference 2027 (hereinafter, “MDC” or “MDC 2027”), which will take place in Madrid on 18, 19, 20 and 21 April, in accordance with the published programme and schedule.
2. The conference venue will be the RIU Hotel, located in Plaza Espana, Madrid.
3. Public officials and professionals connected with the sector worldwide may participate.
4. Registration applications received will be processed strictly in the order in which they are received.
5. Submitting a registration application constitutes an irrevocable commitment by the applicant, except for subsequent cancellation in accordance with section F) of these Conditions, and entails full acceptance of these rules and of any rules of general application that may be established by the MDC 2027 Organisation, as well as acceptance of any technical annex published on the conference website.
6. A “registration application” means the completion of all information marked as mandatory for the applicant in the form available on the MDC 2027 website, together with any documentation expressly requested by the MDC 2027 Organisation to complete registration. In all cases, the application to participate shall comply with the terms, conditions, fees, payment methods and deadlines shown on the MDC 2027 website.
7. By applying to register for MDC 2027, the applicant accepts that participation is at their own risk. No right to compensation shall arise if the business expectations of the participant or the MDC 2027 Organisation are not met.

8. The registration or participation application shall be made by completing the online registration application form available on the conference website https://realcasadelamoneda.es/mdcmadrid2027, including all mandatory fields marked with an asterisk, and expressly accepting these Conditions.
9. If the applicant company or person appoints another entity as the billing company, the details of both must appear in the participation application.

* Taxes not included. Spanish VAT at 21% will be added in accordance with Spanish legislation.

10. Registration includes the following rights and services:
    1. MDA MEMBER, OFFICIAL MINT NON-MDA MEMBER, INDUSTRY NON-MDA MEMBER and ACADEMIC, NUMISMATIC AND NON-FOR-PROFIT: these categories will have access to the full conference programme, the exhibition area within the RIU Plaza Espana hotel, and networking activities on the event days: 18, 19, 20 and 21 April 2027.
    2. ACCOMPANYING PERSON: SOCIAL PROGRAM: this category will have access only to networking activities on the event days, 18, 19, 20 and 21 April 2027, and will not have access to the conference programme or the exhibition area within the RIU Plaza Espana hotel.

11. The natural or legal person applying to participate in MDC 2027 must provide the billing information contained in the published registration form, which shall include, as a minimum:

a. Tax Identification Code or Tax Identification Number.
b. Corporate name, if the applicant is a legal person.
c. Full name, if the applicant is a natural person.
d. Address (street address, city or town, province, postcode, country).
e. Company name.
f. Contact person.
g. Contact telephone number.
h. Contact email address.

12. FNMT-RCM will issue the corresponding invoice for each application received as soon as possible.

13. Acknowledgement of receipt will be sent by email for registration applications submitted.
14. The registration application is subject to approval by FNMT-RCM and to MDC sectorisation criteria. It is essential that the activity of the applicant company or public or private body falls within the MDC sectors.
15. Final acceptance of participation is reserved to FNMT-RCM, which may reject an application on stated grounds. The following are illustrative and non-exhaustive grounds for rejection:
    1. where the activities carried out by the applicant company are not considered to fall within the sectors and products covered by MDC 2027 and therefore do not align with its purposes;
    2. where full capacity has been reached;
    3. where the application is submitted outside the established deadlines;
    4. where the application poses a reputational risk to FNMT-RCM or MDC 2027;
    5. where the application entails non-compliance with FNMT-RCM’s Compliance Management System, Code of Conduct or other Compliance Policies.

If any of these circumstances arise, FNMT-RCM will notify the applicants in writing.

16. If the application cannot be accepted, FNMT-RCM will refund any amount paid, without the applicant being entitled to any compensation.

17. Any request to cancel registration and obtain a refund of the corresponding registration fee must be sent in writing to the Conference Technical Secretariat by email to SEC.TECNICA-MDC2027@iag7mice.com
18. No cancellations or name changes will be accepted for any registered participant if the request for cancellation or name change is received at the email address above less than two (2) weeks before the event start date.
19. Any registered participant may request a change of participant name, provided that it is notified in writing to the Conference Technical Secretariat by email to SEC.TECNICA-MDC2027@iag7mice.com
20. Both a request to cancel registration and a change of registered participant name will incur an administration fee of fifty euros (EUR 50). In the case of cancellation, this fee will be deducted from the registration fee; in the case of a name change, it must be paid by bank transfer after contacting the Technical Secretariat to arrange payment.

21. FNMT-RCM, a State-Owned Public Enterprise and In-House Provider, recognises through its Compliance Management System, its Ethical Code of Conduct and other compliance protocols and policies, its commitment to the fundamental principles arising from integrity and honesty in the activities it carries out.
22. This commitment includes FNMT-RCM’s responsibility to ensure compliance with its Compliance Management System and other internal rules in its relationship with all MDC 2027 participants, in order to achieve the objectives and scope of the commitments entered into by the parties.
23. FNMT-RCM may not be required to adhere to the codes of conduct or other compliance rules of MDC 2027 participants.
24. FNMT-RCM may refuse participation to any natural or legal person attending MDC 2027 whose activity entails non-compliance with FNMT-RCM’s Compliance Management System, Ethical Code of Conduct, Supplier Ethical Code or any other compliance policy previously published on its website.
25. For further information, please consult the website:
    https://www.fnmt.es/transparencia

26. Any person who breaches these rules or any rules that the Mint Directors Association may publish for the delivery of MDC 2027 will be disqualified from participating in MDC 2027 and from attending any of the scheduled events. The same applies to anyone committing acts contrary to law, morality or public decency; endangering the safety of persons, premises or property; offending the standards of MDC 2027; or damaging the reputation or good name of FNMT-RCM. FNMT-RCM, through the persons responsible for the organisation, may remove from the scheduled events anyone who breaches these rules or commits any of the acts described above.

27. If MDC 2027 is cancelled due to force majeure, amounts paid in connection with registration will be refunded. The participant will have no right to make any additional claim.
28. Amounts paid in connection with registration will not be refunded in the event of changes to the dates of scheduled events or a temporary suspension of less than two (2) months.

29. In the event of an incident or inability to complete the participation registration or make payment for reasons not attributable to the applicant, the applicant must contact the event Technical Secretariat at SEC.TECNICA-MDC2027@iag7mice.com

30. Personal data collected through the application will be processed by FNMT-RCM, as data controller, exclusively for the purposes of holding MDC 2027.
31. The contractor responsible for the organisation and management of MDC 2027 will act as data processor and must comply with the General Data Protection Regulation [Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016], Organic Law 3/2018 of 5 December on Personal Data Protection and Guarantee of Digital Rights, and other applicable legislation in force on personal data protection. The conditions and purpose are set out in the data processing agreement that the parties will sign as an annex to the contract resulting from the procurement process.
32. Without prejudice to Article 28.2 of the aforementioned General Data Protection Regulation, the contractor responsible for the organisation and management of MDC 2027, upon becoming data processor, will assume the following obligations:
    1. 1. a) Before the formalisation of the contract, submit a declaration stating where the servers will be located and from where the services associated with them will be provided.
       2. b) Notify any changes that occur during the life of the contract to the information provided in the declaration referred to in point a) above.
       3. c) State in its tender, if it plans to subcontract the servers or related services, the name or business profile, defined by reference to professional or technical solvency requirements, of the subcontractors to whom performance will be entrusted.

If FNMT-RCM authorises the contractor to subcontract part of its activity and this involves access to personal data, FNMT-RCM’s prior authorisation as data controller will be required. The same obligations and requirements, and the liabilities arising from their activity, will apply to subcontractors.

33. For personal data that are solely identifying and used for professional purposes, the provisions of Article 19 of Organic Law 3/2018 of 5 December on Personal Data Protection and Guarantee of Digital Rights shall apply.
34. Information on your rights: Identity of the controller: FNMT-RCM; contact details in the header. Purpose of processing: processing necessary for the performance of a contract to which the data subject is party [Art. 6(1)(b) GDPR]; (RAT 7) Management of contracts, agreements, assignments and tenders issued by FNMT-RCM / Management of invoicing for procurement files of the different departments requesting services and/or materials (RAT 8).
35. Complete information on the legal bases for processing, and on how to exercise your rights under personal data protection and privacy law, is available at the following link:
    www.fnmt.es/politica-privacidad

For personal data protection and privacy enquiries, you may contact the FNMT-RCM Data Protection Officer at dpd@fnmt.es

36. FNMT-RCM’s liability for loss or damage actually caused in the organisation and delivery of MDC 2027 shall be subject to the laws of the Spanish State.
37. Each MDC 2027 participant will be liable for any loss or damage caused to FNMT-RCM as a result of a breach of these Conditions or any other rules applicable to the holding of MDC 2027.

38. These Conditions, any annexes to them, together with any amendments, modifications and supplements, and the rights of the Parties under them, shall be governed by and construed in accordance with Spanish law.
39. The Parties agree to submit to the jurisdiction and competence of the Courts and Tribunals of Madrid for the resolution of any dispute arising or that may arise as a result of the validity, effectiveness, interpretation, performance and execution of the participation agreement entered into through the application and payment of the participation registration fee, waiving any other jurisdiction to which they may otherwise be entitled.

40. These Conditions and any other participation rules for the holding of MDC 2027 are binding on MDC 2027 participants, the companies they hire or subcontract, and any collaborating companies that, as a result of the conference and its various events, carry out work or provide services on the participant’s behalf. Consequently, the participant undertakes to convey all PARTICIPATION RULES to such hired, subcontracted or collaborating companies insofar as they may be affected by the work entrusted to them by the participant for MDC 2027.
41. In the event of discrepancies concerning the interpretation of these rules, the Spanish version shall prevail over versions produced in other languages.

40. Complete text of section Ñ and internal review annex. It replaces the previous draft of this section; it does not constitute an update to the remainder of the general terms and conditions. The contact details of FNMT-RCM’s Data Protection Officer are expressly included, separately from the matter of the representatives of participating entities.
    1. Data controller and data protection contact details

    Fábrica Nacional de Moneda y Timbre–Real Casa de la Moneda (“FNMT-RCM”), with Spanish Tax Identification Number (NIF) Q2826004J and address at Calle Jorge Juan 106, 28009 Madrid, is the controller of the personal data processing operations whose purposes and means it determines for the organisation and management of MDC 2027.

    For any matter relating to the protection of your personal data, you may contact FNMT-RCM’s Data Protection Officer:

    Email: dpd@fnmt.es.

    Postal address: FNMT-RCM — For the attention of the Data Protection Officer, Calle Jorge Juan 106, 28009 Madrid.

    FNMT-RCM is the data controller. The Data Protection Officer is the specialist contact for this matter; the Officer is not identified as the controller or as a representative for the purposes of Article 27 of the GDPR.

    2. Purposes and data required

    Personal data will be processed to receive and handle sponsorship applications, enter into and perform agreements, maintain communications with sponsors and co-sponsors, manage the benefits provided, invoicing and payments, and deal with enquiries, incidents and complaints.

    Where applicable, the data necessary to manage the registration, accreditation, access and participation of delegates associated with the sponsorship will be processed. Each form will provide information tailored to the processing operations involved.

    Mandatory fields will be identified and limited to those strictly necessary. Failure to complete them may prevent the application from being processed or the relevant service from being provided. Optional fields and consent requests for additional purposes will be presented separately.

    Registration fees will be paid by bank transfer directly to FNMT-RCM. The EventsAir card payment function will not be used for MDC 2027, and no data will be disclosed to payment gateway providers through that function.

    3. Processors, the sub-processor chain and contractual safeguards

    Integración Agencias de Viajes, S.A. (IAG7 Viajes), with Spanish Tax Identification Number (NIF) A84523505 and address at Méndez Álvaro 9, 4th floor, 28045 Madrid, will act as a processor when it processes data on behalf of FNMT-RCM for the contracted services.

    AM Conferences & Meetings, S.L., with Spanish Tax Identification Number (NIF) B72690829 and address at Méndez Álvaro 9, 4th floor, 28045 Madrid, will act as IAG7’s sub-processor for the MDC 2027 services entrusted to it.

    The EventsAir platform, provided by Centium Software, ABN 23 118 594 479, will be used for technology management. Centium Software will process the data on behalf of AM Conferences & Meetings at a further level of sub-processing. IAG7 will be responsible to FNMT-RCM for monitoring and demonstrating compliance throughout its sub-processor chain, including the obligations concerning international transfers set out in section 8, and shall hold FNMT-RCM harmless from any liability arising from any legal breach in that regard.

    The providers will process the data in accordance with FNMT-RCM’s documented instructions, passed through the contractual chain, and the obligations under Article 28 of the GDPR. Their involvement does not authorise them to use the data for their own purposes.

    The involvement of AM Conferences, Centium Software and other sub-processors will be subject to the prior notification and authorisation mechanism established in the processing agreement with FNMT-RCM, including appointments and replacements at subsequent levels. The applicable obligations will be imposed by contract at each level, together with the liability regime provided for in Article 28(4) of the GDPR.

    IAG7 will keep up-to-date information identifying providers, their functions and safeguards available to FNMT-RCM. The obligations in the procurement documents concerning a declaration of the location of servers in Europe and the place from which associated services are provided, notification of changes and, where applicable, the proposed subcontracting stated in the tender will be complied with.

    4. Legal bases for processing

    The legal basis will be determined for each purpose and according to the relationship with the data subject:

    1. a) Performance of a contract and pre-contractual steps (Article 6(1)(b) GDPR): processing necessary to handle an application and perform a contract where the data subject is personally a party to that relationship. This basis does not automatically apply to representatives or attendees merely because their entity enters into a contract or makes a payment of any kind in connection with the event.
    2. b) Compliance with legal obligations (Article 6(1)(c) GDPR): personal data will be processed to the extent necessary to comply with the invoicing, accounting and tax obligations applicable to FNMT-RCM in connection with the transactions carried out. These obligations include issuing and retaining invoices, keeping and retaining the required books and records, and responding to requests from the tax authorities, in accordance with Law 58/2003 of 17 December, the General Taxation Act, in particular Article 29 thereof, and the Regulation governing invoicing obligations, approved by Royal Decree 1619/2012 of 30 November, in particular Articles 2 and 19 thereof.
    3. c) Consent given by the data subject (Article 6(1)(a) GDPR): disclosure of contact details as provided in section 5, and additional marketing or image uses expressly offered on this basis. Consent requests will be specific, informed, optional and separate. Other purposes involving images and media coverage will require their own legal basis, coordinated with section J); acceptance of sponsorship does not constitute a general authorisation from the individuals concerned.
    4. d) Business contact details of individuals at entities (Article 6(1)(f) GDPR, in conjunction with Article 19(1) and (2) of the LOPDGDD): solely within the scope of commercial sponsorship relationships outside the exercise of public functions, business contact details and, where applicable, details of a person’s role or position will be processed to maintain the relationship with the entity for which that person works. The legitimate interest pursued is to manage communications and the commercial relationship with that entity. Processing will be limited to the data necessary for that purpose and will not include personal uses, unauthorised advertising or publication of contact details. The data subject may object in accordance with Article 21 of the GDPR. This legal basis will not apply to processing carried out by public authorities in the performance of their tasks.

    The preceding reference to representatives of entities does not refer to FNMT-RCM’s Data Protection Officer or to the channels for enquiries and the exercise of rights, which are identified in sections 1 and 10.

    The management of participation in and organisation of the event is linked to activity No. 4 in the Record of Processing Activities (RAT), “Management of events and protocol functions”; the commercial sponsorship relationship to activity No. 9, “Commercial management”, subject to confirmation or adjustment of its scope; and marketing to activity No. 10, “Marketing management”. These references do not replace the determination of the legal basis or extend the authorised purposes.

    5. Disclosure of contact details to sponsors

    Delegates’ contact details will be disclosed only to sponsors for whom those delegates have given prior, specific and informed consent, separately from registration. The request will identify the recipients, the data and the purposes of disclosure.

    Refusal to authorise disclosure of contact details will not affect registration or participation in MDC 2027. Where a sponsorship package includes the provision of contact details, this will be limited to the details of delegates who have authorised their disclosure to the sponsor concerned, for the purposes notified. Sponsorship does not confer a right to receive the complete attendee list or guarantee a minimum number of contacts.

    The sponsor will be the controller of any processing it carries out for its own purposes and will comply with its obligations regarding information, security, retention and the exercise of rights. It will not use the data for purposes other than those authorised or disclose them to third parties without an appropriate legal basis.

    Receiving contact details does not, of itself, authorise the sending of advertising. Marketing communications must also comply with the legislation specifically applicable to them.

    6. Publications, images and promotion

    Publication of information about sponsoring entities will be coordinated with section C), and the capture and use of images with section J). Before processing takes place, specific information will be provided on the purposes, legal basis, recipients or channels, and retention.

    Operational communications necessary for the event will be distinguished from commercial promotion. Consent requests for additional purposes will be optional and separate from acceptance of these terms and conditions.

    Consent may be withdrawn at any time without affecting the lawfulness of processing carried out before withdrawal. A sponsor’s signature does not replace the consent of delegates, employees or other persons where such consent is required.

    7. Recipients and data provided by third parties

    Data may be disclosed to public authorities, judicial bodies or other entities where a legal obligation provides a lawful basis for doing so. Other disclosures to independent controllers will be identified before they are made, specifying the recipients or categories of recipients, purposes and legal basis.

    Access by IAG7, AM Conferences, Centium Software as the provider of EventsAir, and other providers acting on behalf of FNMT-RCM will be governed by processor and sub-processor agreements and will not authorise use for their own purposes. Their obligations must be set out in binding legal instruments; these terms and conditions do not replace processor agreements or the authorisations required under them.

    To produce speakers’ table signs and badges, only the data necessary for each purpose will be supplied to the printing provider. Its involvement will be governed by the relevant processor or sub-processor agreement, according to its position in the service provision chain. The files will be returned or erased at the end of the service, in accordance with documented instructions and any applicable retention obligations.

    Where an entity provides data concerning its representatives, contacts or delegates, it must do so lawfully and limit the data to what is strictly necessary. FNMT-RCM will provide the information required of it under Articles 13 and 14 of the GDPR.

    8. International transfers

    Provision of services through EventsAir by Centium Software involves international transfers and access from third countries as described in its data protection annexes. These operations will not be deemed excluded solely because the database is hosted in the European Economic Area or payment gateways are not used.

    As processor, IAG7 will be responsible to FNMT-RCM for ensuring and demonstrating compliance with Chapter V of the GDPR in respect of transfers connected with EventsAir and the sub-processor chain for its services. It will verify that the transfers are lawful, comply with FNMT-RCM’s documented instructions and contractual authorisations, and ensure that the applicable obligations are passed on to AM Conferences, Centium Software and subsequent providers.

    Before initiating the affected data flow, IAG7 will identify the exporters and importers, countries, purposes and categories of data, and the applicable transfer mechanism: an adequacy decision covering the recipient or, failing that, the safeguards under Article 46 of the GDPR. Where standard contractual clauses are used, it will check that they are applicable, that the module corresponds to the parties’ actual roles, that the annexes are properly completed, and that the destination has been assessed and any necessary supplementary measures adopted. A general reference to EventsAir’s terms or to statements of compliance will not suffice.

    Before data are collected, the information specific to each form will identify the transfers actually envisaged and the applicable safeguards, stating how information about them or a copy may be obtained. IAG7 will provide FNMT-RCM with the necessary documentation in advance. Data subjects may request information from FNMT-RCM through the channels set out in section 10. No data flow will be activated until its safeguards have been documented and the required information provided.

    IAG7 will keep the documentation up to date, give prior notice of changes in accordance with the contractual arrangements, and will not initiate or permit international transfers without the required safeguards. If those safeguards cease to apply, it will suspend the affected data flow, notify FNMT-RCM without undue delay and implement the appropriate corrective measures. The obligations in this section must be included in the processor agreement or a binding addendum to it before the relevant data flows are activated.

    This allocation of responsibilities does not make IAG7 a controller or release FNMT-RCM from its legal obligations. Nor does it change the identity of the exporter or importer for each data flow or the obligations of each entity. IAG7 will be liable to FNMT-RCM for compliance by its sub-processors with their obligations on the terms set out in Article 28(4) of the GDPR.

    The provision of contact details to sponsors outside the EEA will be assessed separately. No transfer will take place without compliance with Chapter V of the GDPR, and the derogation based on explicit consent under Article 49(1)(a) of the GDPR will not be applied automatically.

    9. Retention

    Data relating to the management of applications and registrations will be retained until the relevant processing, participation and resolution of related incidents have been completed. Data relating to the performance of sponsorship agreements will be retained until they have been fully settled. Thereafter, only data necessary to comply with statutory retention obligations or address liabilities will be kept, for the limitation periods applicable to the relevant obligations or claims, duly blocked in accordance with the legislation in force. Tax and accounting records will be retained in accordance with the legislation referred to in section 4(b).

    Data processed for marketing communications on the basis of consent will be used until consent is withdrawn or the stated purpose ends, if earlier. Only the evidence necessary to demonstrate consent and, where appropriate, the minimum data needed to honour a refusal of further communications will be retained, without reusing them for campaigns.

    The specific information concerning images and publications will state their purpose, legal basis and retention period or criteria before processing takes place. Print files will be managed in accordance with section 7. At the end of the providers’ services, data, including copies, will be returned or erased in accordance with the instructions and processor agreement, unless retention is required by law.

    10. Rights and contact with the Data Protection Officer

    Data subjects may exercise their rights of access, rectification, erasure, objection, restriction of processing and, where applicable, data portability, and may withdraw any consent they have given.

    For any matter relating to the protection of your personal data, you may contact FNMT-RCM’s Data Protection Officer:

    Email: dpd@fnmt.es.

    Postal address: Fábrica Nacional de Moneda y Timbre-Real Casa de la Moneda — For the attention of the Data Protection Officer, Calle Jorge Juan 106, 28009 Madrid.

    Information and access to the form for exercising rights are available at https://www.fnmt.es/politica-privacidad. When using the form, select “Fábrica Nacional de Moneda y Timbre – Real Casa de la Moneda” as the recipient organisation and enter “Delegado de Protección de Datos” in the subject field.

    Data subjects may also lodge a complaint with the Spanish Data Protection Agency (Agencia Española de Protección de Datos) if they consider it appropriate.

    Requests received by providers in relation to processing carried out on behalf of FNMT-RCM will be forwarded to the controller in accordance with the contractual procedures.

    11. Consistency of the terms and conditions and forms

    The sponsorship and registration forms will identify FNMT-RCM as the controller of the processing operations whose purposes and means it determines and will include the contact details of its Data Protection Officer. Identifying providers will not replace identification of the controller.

    Acceptance of the terms and conditions, privacy information and optional consent requests will be presented separately. A declaration that the information has been read will not amount to consent. Where consent is the legal basis, it must be expressed through a clear affirmative action, and evidence enabling it to be demonstrated must be retained.

    The notices will be tailored to their respective purposes: sponsorship management and attendee participation.

    The terms and conditions, forms and communications will contain consistent and as precise as possible information.

     

     

42. As a necessary requirement for registration as an MDC 2027 participant, every applicant must expressly accept these Conditions and pay for the selected registration category in accordance with the fees set out in section C) of these Conditions.